Data Protection (GDPR & DPO)
What is GDPR?
Data protection law changed on 25th May 2018 in which the General Data Protection Regulations (GDPR) came into effect. It has brought higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data. Schools have a legal duty to comply with the GDPR.
Why do we collect information?
Birchwood Junior School holds the legal right to collect and use personal data relating to pupils and their families, and we may also receive information regarding them from their previous school, LA and/or the DfE. We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law, including those in relation to the following:
- Article 6 and Article 9 of the GDPR
- Education Act 1996
- Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013
- In accordance with the above, the personal data of pupils and their families is collected and used for the following reasons:
- To support pupil learning
- To monitor and report on pupil progress
- To provide appropriate pastoral care
- To assess the quality of our service
- To comply with the law regarding data sharing
- To safeguard pupils
- To allow parents/carers to make payments to the school
How long is your data stored for?
Personal data relating to pupils at Birchwood Junior School and their families is stored in line with the school’s GDPR Data Protection Policy. In accordance with the GDPR, the school does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.
Who processes your information?
Birchwood Junior School respects you and your child’s privacy when you use the organisation’s services and is committed complying with privacy legislation.
The information below is what is referred to as a ‘Privacy Notice’ which explain how the organisation uses and protects your personal information.
Judicium (GDPR) Education Data Protection Officer:
Forest Skies Federation use Judicium Education to support the three schools being GDPR compliant. Any information or contact regarding GDPR, please contact the Data Protection Officer for the federation below.
Data Protection Officer
The Data Protection Officer is responsible for overseeing data protection within the School so if you do have any questions in this regard, please do contact them on the information below: -
Data Protection Officer: Judicium Consulting Limited
Address: 72 Cannon Street, London, EC4N 6AE
Telephone: 0203 326 9174
Lead Contact: Craig Stilwell
General data Protection Regulation
In order to comply with the General Data Protection Regulation, the school has updated its privacy notice which gives information about how we collect, hold and share pupil information. Some data is for statutory purposes for the Department for Education (DfE) and the London Borough of Newham. Other data is collected to ensure that our school provision remains outstanding. We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so. We continue to ensure that we use and share pupil data responsibly for the following reasons:
- to support pupil learning
- to monitor and report on pupil progress
- to provide appropriate care
- to assess the quality of our services
- to comply with the law regarding data sharing
If you need more information about how Lincoln County Council and the DfE collect and use your information, please visit:
- the DfE website at https://www.gov.uk/guidance/data-protection-how-we-collect-and-share-research-data
Consent for photographs
Occasionally, we may take photographs of the children at our school. We may use these images in our school’s prospectus or in other printed publications that we produce, as well as on our website or school media accounts. We will not use personal details or full names of any child in a photographic image or video on our website or online. Historic photographs will remain on our school website and social media feeds.
We will ask for special permission for photographs to be taken if the media are in attendance at school.
As parents/guardians, photographs taken of your own child (for example in assemblies) which include other pupils should only be for personal and family use and should not be published online.
Please speak to the school office if you do not want your child to have their picture taken for use on the school website and online.
It is your responsibility to let the school know if you want to withdraw permission.
The information provided by Birchwood Junior School on our website is for general information purposes and provided in good faith. Users should ensure that before downloading any documents from this website that they ensure appropriate security is in place on their systems and to check for viruses before downloading. We cannot take any responsibility for any loss or damage of any kind as a result of the use of or by downloading any materials from this site, including any damage to hardware or loss of data. Use of this website is done at the user’s own risk.
All downloads from this website are the works of Birchwood Junior School and the download of such works should be for the user’s access only. Downloads should not be misused, including copying, sharing or altering the material in any way.